Horicon Free Public Library
6604 State Route 8
PO Box 185
518-494-3852
Library Board of Trustees Minutes
March 18, 2024
Those in attendance:
Joan Johnson, President
Kawana Smith, Library Director
Greta Heilman, Treasurer
Debra Eves, Trustee
Bob Olson, Town of Horicon Representative
Call to Order: Joan opened the meeting at 9:35 AM.
Town News: Bob shared that the handicap access to the library is being packaged with the sidewalk work to be done by the Town. The sidewalk will be done by the Town’s Highway crew. Per SALS, we absolutely have to be handicap accessible during all open hours of the library. (Currently the only handicap access is through the Town Hall building, however it is not open all library hours.)
February minutes: Motion made to accept minutes by Greta, seconded by Debra. Motion carried.
Treasurer’s Report: Balance in checking of $1722. Waiting to deposit $2500 from the Town. Need to find out when our CDs mature – need to get the statements. We do have upcoming expenses that may require us to cash in a portion of our CDs.
– Fireproof file cabinet approximately $1500. Don’t want to purchased until we have more funds on hand.
– AUD – Annual Update Report / AFR – Annual Financial Report. Greta got an extension to April 30 – she needs Kawana’s annual report (which is now complete).
Motion to accept Treasurer’s Report: made by Joan, seconded by Greta. Motion carried.
Director’s Report: February had higher than expected for attendance and PC usage. One new patron. Added totals to the donations column.
– Purchased two books for summer reading ‘action books’ from sometimes-local resident author, Joyce Oddo.
– Comments from recent patrons include:
o Best movie collection in the area
o Best graphic novels section for young adult
o Best adult fiction in the area
o Friendliest library they’ve ever been to
– Looking for an armchair/comfy chair for the children’s section.
– One youth volunteer for February; no adult volunteers
– Dungeon & Dragons on Saturday mornings – light attendance however still going strong. Loved by the participants.
– Actual v. Budget – a few shifts/reallocations – supplies is already over budget. Be sure to identify items in the correct category.
– Birding Backpack is ready to go on loan.
– Bench is on hold – need $40 for shipping.
– Schenectady Public Library is leaving SALS
– Greta’s Gabe may be able to work for the summer at the library through the Warren County NY Summer work program. They pay the worker – no money out of our budget. Summer Youth Employment Program. Deadline to apply is March 30.
– Donation from local resident of posters, comics for us to use as we would like. Perhaps for prizes, borrowing, etc. A thank you note was sent.
– Eclipse glasses decorating party with the Friends – the Saturday before the Eclipse (April 6).
– Working with Chester Library to do an eclipse party behind the Chester Town Hall. Joyce is working with Alma for advertising, etc. Note – it was determined that this is the best location in town to view the eclipse (Vs. Dynamite Hill).
New business: We received a complimentary, signed copy of ‘The Salamander King #7’ along with a baseball cap.
No questions from previous section of the handbook – Trustees Roles and Responsibilities. Read the next section – Orientation of New Trustees – prior to the next meeting.
Next meeting: Monday, April 15 at 9:30 AM.
Meeting adjourned at 10:30 AM.