Library Board of Trustees Meeting
Meeting Date: April 17, 2023
Those in attendance:
Joan Johnson, President
Joyce Greenidge, Vice President
Greta Heilman, Treasurer
Pam Eastman, Secretary
Kawana Smith, Library Director
Sara Mullins, Trustee
Guests: non present
Absent: Bob Olsen, Town Board Member
Joan opened the meeting at 9:41 am.
The minutes for March were read and a motion was made by Greta and seconded by Sara to accept them as written.
Approved
Treasurer’s Report:
Greta distributed the treasurer’s report, she added year to date totals to the bottom of the report. They will be beneficial for the annual audit report (AUD).
Greta, Joan, and Pam reported that they met to file the annual audit report and it is complete.
2023 Vouchers #26-33 were signed and given to the treasurer for payment.
A motion was made by Greta to approve the March report and seconded by Sara.
Approved.
Director’s Report:
Kawana distributed and went over her monthly report of patron attendance, expenses and monies received from fines, faxes and donations. She noted March usage was average, with a good number of children. Greta’s children did some volunteering.
She had 4 new adult and 2 new children patrons.
Dungeons and Dragons club will meet on May 15th, Gabe will be the facilitator.
No word from the Will Eisner Innovative Graphic Novel Grant.
Baker and Taylor are still behind on shipments, and Ipage Ingram needs financial information from Greta to set up an account.
A motion was made by Greta and seconded by Sara to approve the director’s report.
Approved.
Old Business: Joan applied for the SALS grant to install a button door opener for handicap accessibility. Because she didn’t hear back from the town the deadline passed and she had to withdraw the application.
Kawana’s father has set dates for his talks: 6/29, 7/27, and 8/24.
New Business: Joan reported that the library is in need of a new sign, she will talk to Bob and have him bring it up with the town board.
Also it has been noted that the library laptop cannot be accessed because the password is lost. Joyce will take it to Staples to see if there is anything they can do with it.
A new staff laptop was proposed at a cost of $1501.00 set up from SALS with a 5 year warranty. The benefits for our financial information and reports was discussed and Joyce made a motion to purchase the new laptop, and it was seconded by Sara.
Approved.
Joan updated the library mission statement. A motion was made by Joyce to accept the new statement and seconded by Sara.
Approved.
Joan is sending in reservations for the SALS annual trustees meeting, which will be held in Saratoga on May 15th. Carpooling will be available and dinner choices were planned. Joyce will contact Ann and Pat to see if they are interested in attending.
We will continue to have a representative to attend the town board meeting each month. Meetings are held the third Thursday of the month at 6 pm. Joyce will attend for April, Joan will be attending in May and Greta in June.
Next meeting date: May 15th at 9:30 am.
A motion to adjourn the meeting at 10:30 am was made by Joan and seconded by Sara.
Respectfully submitted,
Pamela Eastman